Last Updated 28th April 2021
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In accordance with the new General Data Protection Regulations that came into force on 25th May 2018, please take the time to read this Privacy Notice, explaining what information Wise Minded Wellbeing CIC collects, and how it will be used and stored.
Personal data refers to all information we hold, in written or electronic form, relating to you, such as name, address, date of birth etc. It also includes sensitive personal data such as health records. Such information may be hand-writtten, recorded electronically, or a combination of both.
Some personal data is collected by Wise Minded Wellbeing CIC at the time of booking onto a general yoga class or workshop. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety at yoga. Health information is also used to tailor sessions to suit your individual needs.
If you sign up for a therapeutic intervention, then more detailed information about your health and wellbeing will be collected and kept in accordance with good practice guidance for the storing and maintaining of medical records.
All information gathered by Wise Minded Wellbeing CIC is treated as confidential and will not be shared with a third party unless required to do so by law or for reasons of public health, unless required to do so by law or for reasons of public health. This data is kept securely, in either paper or digital format, and only viewed by Alison Downes and the teacher of the class or workshop you have booked.
Information will be kept for the period of time determined by the insurance company. In the case of an adult, information will be kept for a period of 8 years, from the last class attended. In the case of a child, the information will be kept until the child’s 25th birthday. After this time electronic information will be deleted, and paper copies destroyed by cross shredding.
If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Alison Downes on email@example.com or 01484 817484.
You may, of course, decline to submit personally identifiable information, in which case Wise Minded Wellbeing CIC may not be able to provide certain services to you.
How will we use your Contact Information?
Prior to a yoga class or workshop you will be asked to sign a disclaimer. Prior to a therapeutic intervention you will be asked to complete a client information form. In doing so you are agreeing to your email and phone number being used by Wise Minded Wellbeing CIC to inform you of session changes, or updates directly relating to the service you have booked. Your contact information may also be passed on to the NHS track and trace system, if required.
You may, of course, decline to submit your email and phone number, which in some cases may mean that Wise Minded Wellbeing CIC is not able to provide certain services to you.
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Emergency Contact Information
Emergency Contact information is collected solely for use in an emergency, should Wise Minded Wellbeing CIC need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.
Notifying you of Changes to this Notice
If there is a change to Wise Minded Wellbeing CIC’s privacy notices or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on social media and via the Booking System. We reserve the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Notice.
Links to Other Websites
Wise Minded Wellbeing CIC is not responsible for the practices employed by websites linked to or from Wise Minded, nor the information or content contained in them. Please remember that when you use a link to go from Wise Minded to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.
Changes to Our Privacy Notice
Wise Minded Wellbeing CIC may update its Privacy Notice from time to time, and so you should review this Notice periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the top of this Privacy Notice. Changes to this Privacy Notice are effective when they are posted on this page. If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this website, please contact Alison Downes on firstname.lastname@example.org or 01484 817484.
If at any time you feel that there is an issue with the way Wise Minded Wellbeing CIC handles your data then you can contact the ICO (Information Commissioner’s Office).